Privacy Policy

Privacy Policy

 

What is this Privacy Policy for?

 

This privacy policy is for this website http://observatory-rri.info and served by the RESPONSIBILITY project and governs the privacy of its users who choose to use it.

 

The policy sets out the different areas where user privacy is concerned and outlines the obligations & requirements of the users, the website and website owners. Furthermore the way this website processes, stores and protects user data and information will also be detailed within this policy.

 

This website and its owners take a proactive approach to user privacy and ensure the necessary steps are taken to protect the privacy of its users throughout their visiting experience. This website complies with all EU and national laws and requirements for user privacy.

 

You will always be informed on changes to this privacy policy by mail and as a registered user by an internal message that will appear in the information stream of your custom homepage. All changes will be highlighted.

 

 

Use of Cookies

 

Cookies are small files saved to the users’ computers hard drive that track, save and store information about the users’ interactions and usage of the website. This allows the website, through its server to provide the users with a tailored experience within this website.

 

This website will not set any cookies without your explicit consent.

 

This complies with recent legislation requirements for website's to obtain explicit consent from users before leaving behind or reading files such as cookies on a users’ computer / device.

 

Customization Cookie:

 

This website will offer a customization cookie during registration. If the user decides to use it, the website will provide them with several customization features, including a custom homepage.

 

The following data will be stored in an encrypted way in the cookie:

 

  1. The name of the website the cookie was sent from which is http://tethys.eaprs.cse.dmu.ac.uk/rri
  2. The lifetime of the cookie which is 30 days and will be renewed whenever the user returns to the website
  3. A randomly generated unique number to identify the user and to provide the customization features

 

 

Google Analytics Cookie:

 

This website uses Google Analytics to monitor its visitors to better understand how they use it. This software uses cookies to track visitor usage. The software will save a cookie to your computers hard drive in order to track and monitor your engagement and usage of the website but will not store, save or collect personal information. You can read Google's privacy policy here for further information [http://www.google.com/privacy.html]. The following data will be used for analytics by the operators of this website:

 

[The list of data that will be used for analytics will be determined during task 4.3. A specification of the respective analytics and stored data will be provided in D4.4 along with an explanation on why which data is used and why that usage is responsible]

 

Based on these data the following statistics will be calculated:

 

[The description of the statistics will be determined during implementation and will be developed in work package 4.3. A specification of the respective analytics and stored data will be provided in D4.4 along with an explanation on why which data is used and why that usage is responsible]

 

 

Data Storage

 

Your personal information is kept private and stored securely all the time.

 

No data will ever passed on or sold to any third party.

 

The data will be stored only until either the user decides to delete the respective data or its entire account or if the user has not returned to the website for more than 1 year. After 1 year a reminder will be send to the user that its account and all data will be deleted in three months’ time if she will not log in until then. There will be a final reminder one week before the end of this three month period. Thereafter all data and the account and all its data will be deleted.

 

Although we take all necessary actions to protect your privacy users contacting this website and/or its owners do so at their own discretion and provide any such personal details requested at their own risk.

 

 

Contact & Communication

 

The website will keep the email address of its users confidential all the time.

 

It will not sell or relay it to any third party.

 

Your email address will only be used to:

 

  1. Send you administrative messages like login in confirmation mails and changes to the terms of use or the privacy policy
  2. Send you content notifications that you have explicitly specified and requested in advance
  3. Send you Forum notifications that you have explicitly specified and requested in advance
  4. Send you notifications of messages other user have send to you via the internal website communication system that is not using your email address. With these notification messages the content of the respective message will be forwarded to the user. The user will receive these messages only if she has explicitly given her consent in advance.
  5. Send you the websites newsletter, if you have explicitly given your consent

 

Every effort has been made to ensure a safe and secure form to email submission process but we advise users using such a form to email processes that they do so at their own risk.

 

 

Email Newsletter

 

This website operates an email newsletter program, used to inform subscribers about products and services supplied by this website. Users can subscribe through an online automated process should they wish to do so but do so at their own discretion. Subscriptions are taken in compliance with UK Spam Laws detailed in the Privacy and Electronic Communications Regulations 2003. All personal details relating to subscriptions are held securely and in accordance with the Data Protection Act 1998. No personal details are passed on to third parties nor shared with companies / people outside of the company that operates this website. Under the Data Protection Act 1998 you may request a copy of personal information held about you by this website's email newsletter program. A small fee will be payable if you want this data in a written form. If you would like a copy of the information held on you please write to the business address at the bottom of this policy. If you do not need a printed copy you can always see all data that is stored about you in your personal profile page.

 

The email newsletter will not contain any tracking facilities.

 

In compliance with UK Spam Laws and the Privacy and Electronic Communications Regulations 2003 subscribers are given the opportunity to un-subscribe at any time through an automated system. This process is detailed at the footer of the newsletter.

 

 

External Links

 

Although this website only looks to include quality, safe and relevant external links users should always adopt a policy of caution before clicking any external web links mentioned throughout this website.

 

The owners of this website cannot guarantee or verify the contents of any externally linked website despite their best efforts. Users should therefore note they click on external links at their own risk and this website and its owners cannot be held liable for any damages or implications caused by visiting any external links mentioned.

 

 

Adverts and Sponsored Links

 

This website will not contain adverts.

 

This website will contain links to the sponsors of the website. However no personal data will be passed over to our sponsors.

 

Clicking on any such a sponsor link will send you to the sponsor’s website through a referral program which may use cookies and will track the number of referrals sent from this website. This may include the use of cookies which may in turn be saved on your computer’s hard drive. Users should therefore note they click on sponsored external links at their own risk and this website and its owners cannot be held liable for any damages or implications caused by visiting any external links mentioned.

 

 

Social Media Platforms

 

Communication, engagement and actions taken through external social media platforms that this website and its owners participate on are custom to the terms and conditions as well as the privacy policies held with each social media platform respectively.

 

Users are advised to use social media platforms wisely and communicate / engage upon them with due care and caution in regard to their own privacy and personal details. This website nor its owners will never ask for personal or sensitive information through social media platforms and encourages users wishing to discuss sensitive details to contact them through primary communication channels such as by telephone or email.

 

This website may use social sharing buttons which help share web content directly from web pages to the social media platform in question. Users are advised before using such social sharing buttons that they do so at their own discretion and note that the social media platform may track and save your request to share a web page respectively through your social media platform account. In order to use a social share button you need to activate it first. That way automatic data retrieval via the respective social media widget will be avoided.

 

This website and its owners through their social media platform accounts may share web links to relevant web pages. By default some social media platforms shorten lengthy URL's [web addresses].

 

Users are advised to take caution and good judgement before clicking any shortened URL's published on social media platforms by this website and its owners. Despite the best efforts to ensure only genuine URL's are published, many social media platforms are prone to spam and hacking and therefore this website and its owners cannot be held liable for any damages or implications caused by visiting any shortened links.

 

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